Onboarding Coordinator
Contract
$25-29hr
5 months
Start 12/23
Process: 1 video interview
Industry: Hospital
Hours: full-time
Location: Brookline, MA
WFH situation: Mostly remote, but must be able to come onsite sometimes (like 2 times per month) for team meetings & gatherings
Background check- yes + health screen
Vaccinated- yes + booster
Why open: Cover a leave. This helps with new hire orientation and onboarding for all Full-time and contractor hires in the Philanthropy division.
Must haves:
-Bachelor degree
-2+ years of relevant HR experience
-Has led classes / orientations / trainings over video (Zoom)
-Strong communication skills (including leading presentations)
-MS Office (Outlook, Excel, Word & Teams)
-Vaccinated for Covid
Preferred:
-Healthcare, Non-Profit or Foundation experience
Job Description:
The Onboarding Coordinator is responsible for the management and execution of onboarding strategy in the Philanthropy Division. These responsibilities include oversight of the onboarding experience for full-time and temporary hires, as well as promoted staff.
PRIMARY RESPONSIBILITIES:
- Oversight of onboarding strategy and execution for the Philanthropy Division; about 60 full-time new hires, 15 temporary hires, and 50 promotions each fiscal year;
- Partner with Human Resources, Information Services, and internal hiring managers/hires to support access, technology, and set-up for new staff;
- Lead weekly Philanthropy Orientation (via Zoom) for all new Division staff and continuously enhance orientation components;
- Manage existing new staff initiatives:
- Hold New Staff Check-Ins (Zoom) to collect feedback on onboarding, training, and experience;
- Host and coordinate a quarterly program (in-person) for new hires to welcome them to the Division in partnership with the Office of the Senior Vice President;
- Oversee the Staff Buddy program including pairing and engagement opportunities for all new Philanthropy staff;
- Analyze New Hire Experience Survey data quarterly;
- Uphold the highest level of confidentiality across all responsibilities.
JOB QUALIFICATIONS:
Bachelor’s degree required with a minimum 4+ years of experience. Non-profit industry experience a bonus.
- KNOWLEDGE & SKILLS:Excellent written and effective verbal communications skills in-person and via technology platforms (ex. Zoom or Microsoft Teams).
- Public speaking experience and interest a must;
- Handle all situations and documentation in a highly confidential manner;
- Ability to prioritize and manage multiple initiatives and work collaboratively with a variety of stakeholders;
- Experience with data management and identifying trends to support decision-making. Demonstrates an end-user support orientation;
- Mastery of Microsoft Office Suite products.
